Job Title: Senior Proposal Writer
Reporting to: Vice President
Location: Ottawa, Ontario. Our in-office culture is sacred and uniquely “us”
Must Haves:

7+ years writing proposals for an IT Staffing Firm or related field.
Strong track record of successful responses to federal government RFPs (TBIPS, SBIPS, ProServices, TSPS, etc.).
Demonstrated experience with corporate procurement and supply arrangements.

Newfound Recruiting’s Vision
Headquartered in Ottawa, proudly Canadian and organically grown. A humble, growing company with a huge heart.
Why work here? What differentiates us as an employer are the remarkable relationships amongst our people. They are nurtured by our in-office culture. Every day, we gather in our communal spaces, solving problems, innovating, and debating TV shows. Our leadership team is low ego and capable. Our culture backbones our organic growth and evolution. A little bit better every day. Our Core Values are our North Star. We invest in our people, our clients, and our community.
We’re all about “big company perks with small company connection.” We are looking for an experienced Writer to join our winning team.

Our Origin Story

2011 – Steve Stanley and Todd LeSage see a niche in the market. They create NFR, providing a world-class employee experience. NFR has grown to about 25 people today.
2019 – NFR wins the OBJ’s Employee Choice Award, recognizing us as one of the best places to work; also named to Ottawa’s fasting growing companies list multiple times
Aspiration: earn the #1 spot on the Great Place to Work Canada culture list.
In 2025, the words most often used to describe our culture by our people are “close-knit, devoted, warm, fun, hilarious, and supportive”.

The Role
Hi! I’m Rich, a Vice President at NFR. The Competitive Response Team is a VERY tight-knit, supportive group, including four very talented writers.
As Senior Proposal Writer, you will be a major contributor on our Competitive Response Team. You will manage the end-to-end proposal process, ensuring the timely and accurate delivery of responses to RFPs, RFQs, RFIs, Supply Arrangements (SA), and Task-Based Standing Offers (TBSA). This role requires extensive experience in federal procurement processes, excellent writing skills, and the ability to collaborate with internal teams and subject matter experts.

Key Responsibilities
Proposal Management & Development

Lead the full proposal lifecycle including planning, writing, editing, formatting, and submission of federal government and corporate RFPs.
Analyze RFP documents to determine compliance requirements and ensure all responses meet mandatory criteria.
Develop proposal outlines, compliance matrices, schedules, and assignment plans.
Coordinate with internal departments, recruiters, and consultants to gather information and draft technical content.

Content Creation & Strategy

Craft customized proposal responses tailored to each opportunity, incorporating win themes, value propositions, and key differentiators.
Maintain and update a proposal content library and boilerplate repository for reuse in future proposals.
Write executive summaries, technical responses, staffing plans, and management approaches.

Compliance & Review

Ensure proposals adhere to Government of Canada procurement guidelines (TBIPS, THS, SBIPS, ProServices, TSPS, etc.).
Coordinate internal reviews and approvals before submission.
Perform quality assurance checks for grammar, formatting, and compliance.

Client & Contracting Knowledge

Interpret Supply Arrangements and Standing Offers terms and conditions to ensure proper response structure.
Maintain understanding of evolving federal procurement policies and client requirements.
Support post-submission requests for clarifications and debriefs.

Experience We Are Seeking in You
Must Haves:

Minimum 7+ years of experience writing proposals for an IT staffing agency or related field.
Strong track record of successful responses to federal government RFPs (including TBIPS, SBIPS, ProServices, TSPS, etc.).
Demonstrated experience with corporate procurement and supply arrangements.
Exceptional written and verbal communication skills.
Strong understanding of government procurement processes and terminology.
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Adobe) and AI toolkits

Nice To Haves:

Bilingual (English/French) proficiency.
Experience in IT staffing or consulting services industry.
APMP certification or similar industry credentials.
Familiarity with Bullhorn or other Applicant Tracking Systems (ATS).
Previous experience working in an ISO certified environment

Why Choose NFR?

Industry-leading health benefits
Incredible devotion to employee well-being. We care about you, your family, your wellness, your growth, and your work-life harmony.
4 weeks paid time off + week-long Winter Holiday soft shutdown
We have a really, really, really, ridiculously enjoyable office environment. It's fun here. We learn from each other. We collaborate extremely well. Come visit us and see for yourself. We’re at 235 Terence Matthews Crescent.
- This role is expected to work from the office at least 3 days per week.
Individual Development Plans for everyone to ensure career growth
Social events (good ones!)
Humble, approachable, and highly capable Leadership Team that leads with trust
Your voice, ideas, and impact matter here. We have a compelling vision and we’re core values-driven.
We are a small, but immensely talented group of humans. You’ll connect with everyone, contributing quickly and without bureaucracy. You’ll have a huge impact on our culture.

We provide accommodation at any stage of the process. If it would make your experience more comfortable, please specify how we can help. Email corey@newfoundrecruiting.com and we will happily accommodate your needs.

What to expect in the recruitment process:

Application. We will review, and you'll hear back from us no matter what. Certified “No Ghosting” guarantee.
Chat with a Recruiter (10-30 mins). An exploratory call to discuss your motivations, what gives you energy, and whether this role is right for you.
Hiring Manager Panel Interview (45-60mins). Dive deeper into our business and explore how your strengths/experience align. Expect to demonstrate your skills and working style. Bring your questions! Share what you will bring from a culture perspective.
Short work-style assessment. To get a sense of how you show up!
Offer!