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Executive Assistant

Montréal, QC
EXECUTIVE ASSISTANT
 
One of Canada’s top Employers is seeking an Executive Assistant to join the team in Montreal!
 
RESPONSIBILITIES:
  • Provide general administrative support to Vice-presidents and the team.
  • Manage agenda and book meetings in the calendar.
  • Answer telephone, screen calls, take messages, and forward calls/pages as appropriate.
  • Handle incoming and outgoing electronic communications.
  • Organize conference calls.
  • Coordinate travel requests and prepare related expense claims.
  • Create expense claims.
  • Take minutes of meetings and distribute to attendees.
  • Reserve conference rooms.
  • Create spreadsheets in Excel, edit and create letters in Word.
  • Create PowerPoint presentations.
  • Handle confidential information for the department.
  • Maintain and order office inventory supplies.
 
QUALIFICATIONS:
  • College or professional degree in secretarial studies, or equivalent combination of related training and experience.
  • Five years previous experience as an administrative assistant, experience as an Executive Assistant would be an asset.
  • Excellent organizational and planning skills.
  • Multitasking skills.
  • Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast-paced environment.
  • Take initiative, autonomous and willing to learn.
  • Effective time management; autonomous and responsible.
  • Maintain high level of confidentiality.
  • Ability to interact with staff at all levels
  • In-depth knowledge of the Microsoft Office suite (including Word, Excel, PowerPoint and Outlook).
  • Experience creating PowerPoint presentation.
  • Excellent communication skills in both English and French languages (written and spoken).
 
DURATION: 2 Months + possibility of extension
 
 
 
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